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If you’re managing any sort of business today, you need professional email hosting. Sure, there are free email services available, but they’re often restrictive, filled with advertising, limited storage, and not secure. A real business requires actual email hosting.
The outdated practice of managing your servers for email hosting is complex, requires technical skill and a lot of time in maintenance. Fortunately, several very affordable professional email hosting options help your business appear professional, showcase your company domain name, and provide other benefits.
Let’s review some of the top inexpensive or free email hosting providers in the market today.
Bluehost
Bluehost is a well-known and trusted provider in the email and web hosting space. They offer 24/7 customer service, industry-standard speeds, the requisite security options, and a money-back guarantee.
Their entry-level plan begins at $2.99 per user per month and increases to $4.99 after one year of service. You receive a custom business email and calendars, 15G of storage, and access to Outlook web access email with the entry plan.
The entry plan allows users to access their email from any computer with an internet connection and comes with a 99.9% uptime guarantee, security service and 24/7 expert support. The upgraded plan starts at $5.95 and integrates with Microsoft 365, and comes with unlimited storage, emails and access to Word, Excel, PowerPoint, Outlook, and more.
- $2.99 basic plan
- 15G storage
- 1 email
Go Daddy
GoDaddy has more than 18 million users, and as such, it’s one of the most extensive domain, email and web hosting providers globally. Their Email Essentials plan is the entry-level GoDaddy email hosting plan. It starts at $1.99 per email per month and goes up to $5.99 after one year. With the Essentials plan, you receive online calendars and syncing across all your device as well as 24/7 expert support.
They offer one-click email backup, advanced security, and email archiving to help keep regulated businesses in compliance by storing emails in a secure, easily searchable database.
The second tier Plus plan starts at $3.99 per user per month and includes Microsoft Office 365 and 50G of storage.
- $1.99 per user, per month
- 10G storage space
- 1 email
Google Workspace
Google Workspace comes with the benefit of being one of the most trusted email providers on the planet. Purchasing your professional email with them also makes integrating with their platforms and tools completely seamless.
As with other providers, Google guarantees 99.9% uptime on their servers for business email, including advanced spam filters to minimize time sifting junk email in the inbox. They offer standard security protections to keep data secure and to manage lost or stolen devices. Google plans start at $6 per user per month for one email, including 30G of cloud storage. Unlike other services, they also include 100 participant video meetings.
The next level is Google Workspace Plus for $12 per user with all the same benefits but 3T of storage per user for files.
- $6 per user, per month
- 30 GB cloud storage per user
- 1 email
- 100 participant video meetings
Host Gator
Host Gator’s claim to fame is that their disk space and bandwidth are “unmetered,” which means they don’t limit users to a set amount of storage space each month. Like others, they also offer a 99.9% uptime guarantee, free SSL certificate, WordPress installs, and a free domain for a year. They advertise a 45-day money-back guarantee.
First-year pricing for the Hatchling Plan is $2.75 for the first year and then goes up to $5.95 per user per month. The second-tier Baby Plan comes with unlimited domains and starts at $8.95 for the first year.
- $2.75 per user, per month
- Unlimited storage
- 1 email
Namecheap
Namecheap offers a basic, no-frills email plan at a low cost with easy-to-understand pricing and options and a fair amount of storage for the price.
All plans begin with the first two months free and full functionality for $0.84 for the first user and $0.41 for each additional user. For that price, you receive 5G email storage and 2G file storage. Their next-level Pro Plan starts at $1.98 per user per month and comes with 3 emails, 30G email storage, 15G for files.
- $0.84 first user, per month
- 1 email
- 5G for emails
- 2G for files
Rackspace
Rackspace offers the prerequisite email and calendar tools, and they claim a 100% uptime guarantee with 24/7 support 365 days a year. They offer premium spam and anti-virus protection and a strict ad-free policy.
The basic plan is free for the first 14-days then costs $1.99 per user per month with 25G of storage. After the first 90 days, it goes up to $2.99 per user. However, Rackspace requires a minimum monthly spend of $10.
Rackspace Email Plus includes Mobile Sync capabilities and 30G of online cloud storage for $3.99 per user per month.
Email Archiving and Microsoft Office costs extra.
- $1.99 per user per month with a minimum spend of $10
- 25G storage
- 1 email
Zoho
Zoho offers a privacy-guaranteed encrypted emails service free from ads. They claim the highest security and email surveillance, with the standard 99.9% uptime guarantee. For regulated businesses or those dealing with secure information, it’s an appealing selling feature.
The Forever Free plan is free for up to 5 users and includes 5G of storage per user with an attachment limit of 25MG. It includes one domain but excludes the popular email formats IMAP/ POP mail configurations. The next level package, Mail Lite, costs $1 per user per month. It includes a 15-day free trial, attachments up to 1G, white labeling, email backup and more.
- Free for up to 5 users
- 5G of storage per user
- 5 emails
With so many email hosting providers in the market with similar features, the provider you choose will ultimately come down to what you want to pay and the storage and features available. Consider the cost over time versus the entry-level pricing when deciding. Ensure it will have space and features you’ll need to grow and will allow you to manage your business effectively.
| Name | Cost Per User | Storage | # Email Accts |
| Zoho | Free | 5G | 5 |
| Google Workspace | $6 | 30G | 1 |
| Bluehost | $2.99 | 15G | 1 |
| Go Daddy | $1.99 | 10G | 1 |
| Host Gator | $2.75 | Unlimited | 1 |
| Rackspace | $2.99(minimum $10 monthly spend) | 25G | 1 |
| Namecheap | $0.84 | 5G | 1 |